Wollaston Parish Council

Freedom of information policy

 

If you require information that is only available in hard copy please contact us.

 

Class 1

Who we are and what we do

(Organisational information, structures,  locations and contacts)
Information How information can be obtained Cost
Who's who on the Council and Committees Information can be freely found on the website. N/A
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used) Information can be freely found on the website. N/A
Location of main Council office and accessibility details The Council’s office is situated on the ground floor of the Bryson Building within the grounds of Scott Bader, High Street, Wollaston.  Information can be freely found on the website on how to contact the Clerk. N/A
Staffing structure Not applicable. N/A
Class 2

What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
 
Information How information can be obtained Cost
Annual return form and  report by auditor Information can be freely found on the website. N/A
Finalised budget Information can be freely found on the website. N/A
Precept Information can be freely found on the website. N/A
Borrowing Approval letter Not applicable N/A
Financial Standing Orders and Regulalations Information can be freely found on the website. N/A
Grants given and received Information can be freely found on the website. N/A
List of current contracts awarded and value of contract Hard copy. N/A
Members' allowances and expenses Not applicable. N/A
Class 3

What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)
Information How information can be obtained Cost
Parish Plan (current and previous year as a minimum) Not undertaken. N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Information can be freely found on the website. N/A
Quality status Not applied for. N/A
Local charters drawn up in accordance with DCLG guidelines Not applicable. N/A
Class 4

How we make our decisions

(Decision making processes and records of decisions)
Information How information can be obtained Cost
Timetable of meetings (Council, and committee/sub-committee meetings and parish meetings) Information can be freely found on the website. N/A
Agendas of meetings (as above) Hard copy. N/A
Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting Information can be freely found on the website. N/A
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting Hard copy. N/A
Responses to consultation papers Hard copy. N/A
Responses to planning applications Information can be freely found on the website. N/A
Bye-laws Hard copy. N/A
Class 5

Our policies and Procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)
Information How information can be obtained Cost
Policies and procedures for the conduct of council business:
· Procedural standing orders
· Committee and sub-committee terms of reference
· Delegated authority in respect of officers
· Code of Conduct
·Policy statements

Information can be freely found on the website.

 

 

Hard copy.

N/A
Policies and procedures for the provision of services and about the employment of staff:
· Internal policies relating to the delivery of services
· Equality and diversity policy
· Health and safety policy
· Recruitment policies (including current vacancies)
· Policies and procedures for handling requests for information
· Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

No defined policy.

Information can be freely found on the website.

No defined policy.

As per this schedule.

Information can be freely found on the website.

 

N/A
Information security policy No defined policy. N/A
Records management policies (records retention, destruction & archive) Information can be freely found on the website. N/A
Data protection policies No defined policy. N/A
Schedule of charges (for the publication of information) As detailed in this schedule. N/A
Class 6

Lists and Registers

(Currently maintained lists and registers only)
Information How information can be obtained Cost
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Not applicable. N/A
Assets Register Hard copy. N/A
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Hard copy. N/A
Register of members' interests Hard copy. N/A
Register of gifts and hospitality Hard copy. N/A
Class 7

The Services We Offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Information How information can be obtained Cost
Allotments Not applicable. N/A
Burial grounds and closed churchyards Not applicable. N/A
Community centres and village halls Not applicable. N/A
Parks, playing fields and recruitment facilities Information can be freely found on the website. N/A
Seating, letter bins, clocks, memorials and lighting Hard copy. N/A
Bus shelters Hard copy. N/A
Markets Not applicable. N/A
Public conveniences Not applicable. N/A
Agency agreements Hard copy. N/A
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Not applicable. N/A
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